Library Overdue Policy
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Library Overdue Policy

Library Policy and Process

Student borrowing when items are overdue


  • Students are responsible for returning the items that have been lent to them by the Library
  • Students who have been barred from the Library System can only borrow items that are essential curriculum needs (e.g. text books)
  • Students must have returned/paid for all library items by the end of year 12 to be eligible to purchase a ticket for the Year 12 Formal, or have negotiated an alternative with the Business Manager


  1. 3 days before the item is due back a reminder email is generated automatically through our Library management system and sent to parents asking for the item to be returned or extended
  2. 1 week after the item is overdue an email, generated automatically, is sent to parents asking that the item be returned/extended and explaining that they will be barred from borrowing and charged for the item if action is not taken
  3. 2 weeks after the item is overdue a letter is generated automatically and posted to parents by Library staff. This letter contains:
  • The item details and cost of replacement
  • Another reminder that borrowing privileged may be suspended if no action is taken

This is not an invoice from the school. The item is considered ‘long overdue’. Students can still borrow

  1. 42 days after the item is overdue the Library system will automatically suspend borrowing privileges and bar the student. The item is now considered ‘lost’. Students can only borrow items that are essential curriculum needs (e.g. textbooks)
  2. Students who are barred cannot borrow show/sports uniforms and other non-essential curriculum items until they have:
  • Returned the lost item
  • Paid for the lost item
  • Negotiated another alternative with the Business Manager
  1. Year 12 students need to return/pay for all library items and have the school clearance form signed by a school Library staff member before they will be issued with their ticket to the Year 12 Formal.
  2. Parents will be invoiced for lost library items at the start of each term